Share register
Professional share registry management – so you can focus on your core business
Maintaining a share register in compliance with the law is a complex and time-consuming process. Regulatory requirements are constantly changing, transactions must be processed promptly, and deadlines must be met reliably. At the same time, companies often lack the internal processes, expertise, or resources to handle these tasks efficiently and accurately on an ongoing basis.
Devigus can either fully manage your share register or provide you with our proven share register software, AREGIS, as a cloud service—whichever option best suits your business.
Two models to meet your needs
Full Outsourcing – We Take Care of Everything
With full outsourcing, you outsource the entire management of your share register to Devigus. Our experienced team processes all transactions, maintains shareholder data, prepares the legally required reports, and handles dividend payments. You have full transparency regarding the current status of your share register at all times, without having to take any operational action yourself.
This model is particularly well-suited for companies that do not wish to establish specialized in-house resources for share register management and prefer to entrust all operational responsibilities to specialists.
SaaS – You stay in control
With AREGIS as a cloud service, you can use our powerful shareholder registry software independently. The platform is operated, hosted, and continuously updated by Devigus—you can focus on managing your shareholder data and benefit from a modern, up-to-date solution without having to manage your own IT infrastructure.
This model is suitable for companies that have the internal resources to manage their share registers and are looking for a professional software solution that they can operate independently.
The Benefits of Devigus
- Over 20 years of experience: We assist companies of all sizes with the management of their share registers—from startups to publicly traded corporations with hundreds of thousands of shareholders.
- Automated Transaction Processing: For listed companies, all transactions are automatically received and processed by SIX SIS AG. This ensures that your share register is always up to date and compliant with legal requirements.
- Audit-ready documentation: Create all legally required reports and filings with just a few clicks, ensuring you meet regulatory deadlines with ease.
- Highest data protection standards: All data is hosted in redundant data centers in Switzerland and is encrypted end-to-end during every transmission.
- Seamless integration: Shareholder registry management can be directly integrated with our solutions for conducting general meetings and electronic voting—providing end-to-end processes from a single source.
Scope of Our Shareholder Registry Services
Shareholder administration
From the recording and maintenance of shareholder data to the administration of registered shares and participation certificates to the handling of nominees and trustees - with AREGIS you have everything under control.
Transaction management
Automated processing of registrations and deregistrations in the share register streamlines your processes and minimizes the error rate. In addition to basic transactions for registrations and deregistrations, the system also covers transaction types for the settlement of physical securities, the creation and deposit of book-entry securities, and reconciliations with SIX and the bank. You also have a centralized overview of the entire transaction history for compliance purposes and audits.
Dividend management
AREGIS calculates dividends for all shareholders based on their shareholdings and streamlines the payment process by automatically generating standardized payment files that you can submit directly to your bank’s online banking system.
Reporting and analysis
Create legally required reports with comprehensive documentation and legally compliant evidence, as well as customizable reports for management or the board of directors. Powerful analytical tools enable detailed real-time analysis of the shareholder structure, complete with visual representations and trend comparisons.
Communication management
Automated generation and personalization of shareholder letters ensures efficient and professional communication with all shareholders. Easily manage shareholders’ individual communication preferences. Seamless integration with email systems and mailing services ensures that you reach all shareholders in a timely manner.
Compliance and audit
Integrated audit trails for all transactions and changes enable comprehensive documentation and ensure full transparency for audits and compliance reviews. When thresholds are exceeded, automatic notifications promptly alert you to changes that require reporting.
How to get started with Devigus
- Needs Assessment: Together, we’ll determine whether full outsourcing or SaaS is a better fit for your business.
- Secure data transfer: We import shareholder data from your existing share register securely and quickly.
- Custom configuration: Our specialists will set up the system to meet your specific requirements.
- Operation and Support: Depending on the model, we can handle day-to-day operations or provide you with the platform for independent use—with ongoing support in both cases.
Frequently Asked Questions About Shareholder Registry Services with Devigus
Why is Devigus the right partner for managing my share register?
For over 20 years, we have been helping companies of all sizes manage their share registers securely and in compliance with the law. Our interdisciplinary team has a deep understanding of Swiss corporate law as well as international best practices. All data is processed and stored in redundant data centers in Switzerland.
How long does the setup take?
For new customers, the solution will be up and running within 4 to 8 weeks at the latest. If you are switching from another provider, data migration and all necessary testing will take 6 to 10 weeks.
Can I switch between models?
Yes. If your needs change, you can switch from the SaaS model to full outsourcing—or vice versa. We’ll support you through the transition.
How quickly will I receive support?
For time-sensitive inquiries, you will receive a response within two hours at the latest. We process all other tickets within one business day.
Does Devigus also help me organize general meetings?
Yes. Our share registry services integrate seamlessly with our solutions for conducting in-person, hybrid, and virtual general meetings. This allows you to benefit from end-to-end processes all under one roof—from invitation management and admission control to vote tabulation.