Electronic voting GM
Electronic voting at general meetings with Devigus' e-voting service
With Devigus’s e-voting system, you can conduct voting at your general meeting professionally and without any pitfalls. This ensures a smooth and legally compliant voting process for your shareholders at virtual and hybrid general meetings.
The benefits of our e-voting service
Legally binding voting: Every vote cast is recorded immediately, and the results are automatically logged, ensuring that they are independently verifiable and legally binding.
Greater shareholder participation: Remote voting allows shareholders to participate
Secure Voting: Our e-voting service meets the highest security standards through state-of-the-art encryption technologies and two-factor authentication.
Seamless integration: Integration into existing general meeting processes and our ecosystem ensures unparalleled efficiency.
Low costs: Cost savings achieved by reducing logistical overhead and leveraging scalable cloud infrastructure.
The core features of our e-voting service
Comprehensive user management:
Secure "one-time tokens" and optional two-factor authentication ensure maximum security. In addition, powers of attorney and proxy voting can be recorded in detail and with full transparency.
Intuitive voting interface:
With the e-voting service, you can clearly present all agenda items, motions, and voting options, and participants receive clear and unambiguous instructions at every step. The integrated automatic speech recognition and simultaneous translation features are particularly helpful for international shareholders.
Extended voting functions:
The service supports a "scan-and-vote" approach using secure "one-time tokens" to ensure a straightforward and tamper-proof voting process for all participants, and allows users to change their vote at any time until the end of the voting period. In addition, multi-factor authentication for participants is available during registration, with additional features such as electronic notifications enabled.
Real-time monitoring and reporting:
Voting results and voter turnout are recorded in real time and can be analyzed in detail based on various criteria. After the vote, the software automatically generates legally compliant and audit-proof voting records and reports.
Information and communication tools:
The software provides an integrated platform for distributing all meeting materials and for participants to submit questions and comments.
Robust safety functions:
All data is transmitted using end-to-end encryption, thereby protecting it from unauthorized access. In addition, the software enables the verification of vote integrity and generates comprehensive audit trails for every system interaction.
How does electronic voting work?
1. Preparation: Setting up the e-voting platform and integrating it with the share register and the GVMANAGER system
2. Authentication: Secure login for shareholders, ranging from a simple “scan-and-vote” process to an optional authentication procedure
3. Provision of information: Access to all relevant documents and voting information
4. Voting: Simple and intuitive electronic voting
5. Processing and evaluation: Real-time recording and tamper-proof storage of votes, as well as automated counting and presentation of results
Compliance and Security with the E-Voting Service
We ensure that the voting results at your general meeting are legally compliant and verifiable at all times.
Compliance with all legal requirements
Our e-voting service is fully compliant with all provisions of Swiss company law, key international standards, and the applicable regulations of FINMA and other relevant regulatory authorities. Our teams of experts update the software whenever legal requirements change.
Privacy and Security
Our e-voting service strictly complies with the EU General Data Protection Regulation (GDPR) and the Swiss Data Protection Act. All sensitive data is encrypted using strong encryption during transmission and storage and is hosted exclusively in secure, FINMA-compliant data centers in Switzerland. Regular security audits and penetration tests help ensure that data is optimally protected at all times.
Integrity and Transparency
All voting procedures are recorded immediately and cannot be altered, ensuring that the voting results can be independently verified at any time. These transparent processes build credibility and foster the necessary trust among shareholders and stakeholders.
Frequently Asked Questions About the E-Voting Service
Why is Devigus the right partner?
We have been supporting companies of all sizes in holding general meetings for over 20 years – whether physical, virtual, or hybrid. Our interdisciplinary team of engineers, software developers, and event specialists provides comprehensive support. From detailed training for your staff before the event to technical support during the general meeting and evaluation of all results after the event.
How much does the e-voting system for electronic voting at a general meeting cost?
The e-voting system is included in the flat-rate fee for the AGM package. If you would like to use this service separately, you should expect costs of around CHF 5,000 for a standard annual general meeting.
How long does it take to set up electronic voting for my general meeting?
Setting up the solution takes about ten business days. For optimal implementation of the service, we typically allow for a lead time of four weeks.
Are there employee training sessions for the e-voting system?
Yes, we offer training courses and workshops for your employees. These can take the form of interactive online guides, live webinars, or on-site training sessions, depending on your needs.