Physical General Meeting
Conduct your general meeting with GVMANAGER - efficiently and professionally
Organizing a general meeting can quickly become a burden for your team. After all, there are countless tasks and stumbling blocks to overcome: from invitation management and unclear processes to technical glitches.
Devigus takes care of the general meeting - professionally and efficiently. With GVMANAGER, you can rely on a smooth process as well as transparent and legally compliant voting results. This not only takes the pressure off your team, but also creates additional trust among your shareholders.
Your advantages with a general meeting organized by Devigus
- Legal certainty: Our entire software suite consistently meets the requirements of audits and all regulatory requirements. With certified processes and signed protocols, you don't have to worry about reputational damage from contestable resolutions or even FINMA sanctions.
- Information security and data protection: We attach great importance to information security and are certified in accordance with the relevant ISO standards ISO 27001, ISO 27017 and ISO 27018.
- Great flexibility: Our solution can be tailored to your needs and your corporate design and can be scaled for general meetings of any size. Regardless of whether you are expecting a few dozen or thousands of participants.
- Precise real-time voting: With GVMANAGER-Live, you can conduct live votes precisely and transparently - using specially designed devices or directly via the participants' smartphones (BYOD).
- Simultaneous translation: All speeches will be simultaneously translated into German, English and French if required.
What distinguishes general meetings held by Devigus
GVMANAGER has numerous functions that make it easier for you to organize and hold your General Meeting. These include the following:
Comprehensive invitation management
With the automated creation and dispatch of individual invitations to all shareholders and the comprehensive processing of all feedback and proxies, including electronic voting (e-voting), you save time and effort, avoid errors and increase shareholder participation. The software also enables efficient management of personalized admission cards and legally compliant voting cards.
Efficient participant registration
Efficient Participant Registration Highly efficient admission control via barcode scanning speeds up the admission process and minimizes lines at your general meeting. In addition, the participant status of all attending shareholders is automatically updated in real time, giving you a comprehensive overview of all votes cast and the capital represented at any given moment. This enables precise documentation of quorum and transparent decision-making processes.
Complete documentation
GVMANAGER comprehensively records all voting results and automatically generates all minutes and resolutions following the votes. In addition, you receive all legally required reports and documents in accordance with current regulatory requirements.
Comprehensive analyses and reporting
You receive detailed statistics on attendance and the voting behavior of those present at a glance. GVMANAGER also enables quick comparative analyses with previous general meetings and the professional presentation of all data. The software automatically compiles the information that is relevant for strategic decisions and shareholder communication in customizable and tailored reports for management and the Board of Directors.
Uncomplicated configurations
The GVMANAGER can be easily configured according to your needs, for example with the integration of additional hardware components such as large screens or professional audio systems. For maximum control and an optimal participant experience.
How does the organization of a general meeting work with GVMANAGER?
- Preparation: Set up the GVMANAGER system with your individual data and agenda items.
- Invitation management: Send out the invitations to the AGM and process the feedback.
- Attendee registration: On the day of the AGM, admission control will be more efficient thanks to the digital registration of all attendees in advance.
- Conducting the meeting: support with presentations and voting
- Voting evaluation: The software provides a real-time evaluation of the voting results and supports you in the presentation.
- Follow-up: You can then easily create all protocols and legally required documents.
Hybrid General Meeting
We support you with our innovative software solutions so that participation in the hybrid AGM is possible for all shareholders and you can immediately evaluate the results of the legally compliant votes. Find out more.
Virtual Annual General Meeting
Organizing a 100% digital AGM is challenging. With our software solutions, you can be sure that all shareholders can participate and that the voting results are legally compliant. Find out more.
Ensure the compliance of your physical general assembly with GVMANAGER
The integrity of the Annual General Meeting and voting in particular is a key issue. With GVMANAGER, you can ensure that you meet all regulatory requirements.
Secure compliance with all legal regulations
GVMANAGER is fully compliant with the Swiss Code of Obligations and takes into account all FINMA requirements for listed companies. Our experts regularly update the software so that it always complies with the latest legal requirements.
Strong data protection and security
All sensitive data is provided with strong encryption during transmission and storage. In addition, strict access controls and comprehensive user rights management as well as regular security audits and penetration tests ensure the necessary data protection.
Highest voting integrity
The eligibility of all participants is checked several times before the vote is cast, and GVMANAGER also records and stores the results of all votes in a tamper-proof manner. Independent bodies can easily verify the results afterwards.
Frequently asked questions about holding physical general meetings with GVMANAGER
Why is Devigus the right partner for me?
We have been supporting companies of all sizes for over 20 years in organizing general meetings - whether physical, virtual or hybrid. We supplement our interdisciplinary team with external lawyers and event managers as required so that we can support your company with our holistic approach at every stage of the AGM organization.
How much lead time does Devigus need for the organization?
Twelve weeks are required to organize a smooth General Meeting. If you already use our AREGIS shareholder management software, the lead time can be reduced to 6 - 8 weeks.
Can the Annual General Meeting also be supplemented in hybrid or virtual form?
Yes, our flexible platform enables the efficient and legally compliant holding of hybrid and purely virtual general meetings.
How does the technical support work on the day of the Annual General Meeting?
A Devigus team is on site before and during the entire general assembly. We take over the installation and set-up of our solution, carry out the admission control and thus ensure that everything runs smoothly.
How quickly can we access evaluations and analyses after the AGM?
GVMANAGER creates all analyses immediately. All persons with the appropriate authorizations can access the evaluations directly and immediately draw initial conclusions from the data.