Votaris
Votaris – AI-powered board management platform
Preparing for and following up on board meetings, managing resolutions, and searching for relevant information from past meetings take up a significant amount of time for board members and corporate secretaries. Minutes, documents, and tasks are often scattered across various systems—there is no consolidated view.
With Votaris, we offer an AI-powered platform that combines meeting management, document management, decision-making, and task tracking into a single solution. A conversational AI interface replaces the traditional dashboard: ask questions, receive precise answers, and take immediate action—all based on your own board data.
Votaris is developed and operated entirely in Switzerland. All data is stored in Switzerland.
The benefits of Votaris
- AI-powered information search: Ask questions about all your board data—minutes, documents, tasks, and resolutions—and get precise, source-based answers. No more tedious searching through folders and files.
- Efficient meeting management: structured agendas, voting, minutes with electronic signatures, and AI-generated agenda suggestions—all in one place, with one-click export to PDF or DOCX.
- Smart document management: Upload Board documents and let the AI index everything automatically. Search your entire document library semantically—with a built-in folder structure and version control.
- Asynchronous decision-making: Create circular resolutions with structured voting, set deadlines, and track approval status—so your board of directors can make decisions even between meetings.
- Seamless task tracking: Assign tasks to board members, set deadlines, link tasks to meetings, and track progress—so nothing falls through the cracks between meetings.
Key Features of Votaris
AI Assistant
The built-in AI assistant scans all board data—minutes, documents, tasks, and resolutions—and provides precise answers with direct links to the underlying sources. Instead of sifting through folders, simply ask a question in natural language.
Meeting Management
From creating the agenda to conducting votes and generating minutes with electronic signatures: Votaris covers the entire meeting cycle. AI-generated agenda suggestions and one-click export to PDF or DOCX significantly streamline preparation and follow-up work.
Document Intelligence
Uploaded board documents are automatically indexed by AI and can be searched semantically. The built-in folder structure and version control ensure that all members can access the latest documents at any time.
Circular resolutions
For decisions made between regular meetings, create circular resolutions with structured voting. Set deadlines, track approval status, and document the results in an audit-proof manner.
Task Management
Assign tasks directly from meetings, set deadlines, and link them to the relevant agenda items. This way, everyone involved can keep track of outstanding tasks and their progress.
Security and Compliance
Data storage in Switzerland
Votaris is developed and operated entirely in Switzerland. All application data is stored exclusively in Switzerland—on an enterprise-grade infrastructure designed for regulated industries.
End-to-end encryption
All data is encrypted using TLS 1.3 during transmission and AES-256 during storage. This ensures that sensitive board information is always optimally protected.
Regulatory Compliance
Votaris is fully compliant with the Swiss Data Protection Act (DSG) and the EU General Data Protection Regulation (GDPR). Its security architecture is designed for regulated industries and is FINMA-compliant.
Who is Votaris suitable for?
Votaris is designed for board members and corporate secretaries who want to make their board governance more efficient, searchable, and secure. The platform is suitable for companies of all sizes—from growing SMEs to publicly traded corporations.
Frequently Asked Questions About Votaris
What sets Votaris apart from traditional board portals?
Unlike traditional board portals, Votaris uses a conversational AI interface. Instead of navigating through menus and folders, you ask questions in natural language and receive answers based on source data. This saves time and makes board information much more accessible.
Is my data secure?
Yes. All data is stored exclusively in Switzerland, encrypted using TLS 1.3 and AES-256, and hosted on an infrastructure designed for regulated industries. Votaris complies with the Swiss Data Protection Act (DSG) and the GDPR.
How quickly can I implement Votaris?
The platform is available immediately as a cloud service. After the initial setup and uploading your existing board documents, you’ll be up and running in no time.
Can I use Votaris in conjunction with Devigus solutions for general meetings?
Yes. Votaris perfectly complements our existing range of shareholder services. Combined with our share registry services and solutions for general meetings, you receive a comprehensive governance solution from a single source.